VIEW A LIST OF VENDOR LEDGER CARDS

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1 Choose Administration » AP to bring up the AP menu.

2 From the AP menu, select AP Journal List. This will bring up the AP Vendor Ledger List window. This window lists all vendors and the amount on their ledger cards.

1 Choose Administration » AP to bring up the AP menu.

2 From the AP menu, select AP Journal. This will bring up the Accounts Payable window. This window lists all vendors and the amount on their ledger cards, and allows access to some other functions as well.

CREATE A NEW VENDOR OR VENDOR LEDGER CARD

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Ledger cards are created automatically when a new vendor is entered into the database.

1 To create a new vendor, select Administration » AP to bring up the AP menu.

2 Select Vendor List from this menu. This will create a list of vendors, which will correspond to the list of vendor ledger cards.

3 Double-click in the list to bring up the Vendor entry window.

4 Click on the button in the toolbar of this window.

5 Enter all information about the vendor into the window.

6 When done, click on . This will automatically create a ledger card for the vendor as well.

EDIT VENDOR INFORMATION

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1 Choose Administration » AP to bring up the AP menu.

2 Select Vendor List from the AP menu. This will bring up the Vendors window, which lists all vendors.

3 Double-click on the vendor you wish to edit. This will bring up the vendor information editor window.

4 Click in this window's toolbar.

5 Enter the information.

6 Click to save your changes.

DELETE A VENDOR

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1 Choose Administration » AP to bring up the AP menu.

2 Select Vendor List from the AP menu. This will bring up the Vendors window, which lists all vendors.

3 Double-click on the vendor you wish to delete. This will bring up the vendor information editor window.

4 Click in this window's toolbar.

AGE VENDOR LEDGERS

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1 Choose Administration » AP to bring up the AP menu.

2 From the AP menu, select AP Journal. This will bring up the Accounts Payable window.

3 In the toolbar of this window, click on the Age Accounts button. This will begin aging all vendor accounts by a period of thirty days.

VIEW A LIST OF VENDOR INVOICES

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1 Choose Administration » AP to bring up the AP menu.

2 Select Invoices from the Reports sub-menu.

3 In the resulting dialog box, enter the dates to restrict the list to.

4 Click OK and the list of vendor invoices will appear in a window named, AP Invoices from date x to date y.

VIEW A LIST OF ITEMS PURCHASED

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1 Choose Administration » AP to bring up the AP menu.

2 Select Items from the Reports sub-menu.

3 In the resulting dialog box, enter the dates to restrict the list to.

4 Click OK and the list of vendor invoices will appear in a window named, AP Items from date x to date y.

 

DISPLAY A LIST OF BANK ACCOUNTS USED

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1 There are three different menus that will allow you access to account information. The AP, AR and Payroll menu items under the Administration menu all create menus in the menu bar.

2 From any of these menus, choose Link Accounts. This will present a list of all bank accounts that are relevant to the menu that you used. For example, the Payroll Link Accounts will display the wage expense account, while the Accounts Receivable will not.

1 Choose Administration » GL. This should create the GL menu in the menu bar.

2 Choose Chart of Accounts from the GL menu.

EDIT THE BANK ACCOUNTS USED (NOT GENERAL LEDGER)

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1 Choose Administration » AP. This should create the AP menu in the menu bar.

Choose Administration » AR. This should create the AR menu in the menu bar.

Choose Administration » Payroll. This should create the Payroll menu in the menu bar.

2 Choose Link Accounts from whichever menu you chose. This brings up the Link Accounts window.

3 Click the button in the toolbar.

4 Modify the information as required.

5 Click in the toolbar to save your changes.