| HOW DO I...? |
|
WORK WITH ACCOUNTS RECEIVABLE
|
VIEW A LIST OF ALL POSTDATED CHEQUES
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 From the AR menu, choose Postdated Cheque Log. This will bring up the Postdated Cheque Log window.
CLEAR A POSTDATED CHEQUE
This is essentially a two-part process: first, eliminate the cheque from the patient's ledger, then eliminate the cheque from the postdated cheque list.
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 From the AR menu, choose Postdated Cheque Log. This will bring up the Postdated Cheque Log window.
3 Click on the cheque to clear. Note its date and amount.
4 Bring up the patient's ledger card.
5 In the patient's ledger, double-click on the appropriate postdated cheque entry to edit it.
This brings up the Payment window.
6 Click 
in this window.
7 Under the Type portion of the window, change the type from Postdated to Cheque. You may wish to enter a cheque number.
8 Click 
in this window to save your change to the patient's ledger.
9 Switch back to the Postdated Cheque Log window.
10 Click on the Clear button in the toolbar.
VIEW A LIST OF DAILY TRANSACTIONS
This will essentially list all invoices, payments and adjustments entered into the program.
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Daily Transactions from the AR menu. This will bring up the Daily Transactions window.
POST ENTERED INVOICES
This will post invoices entered in patients' ledgers. Posting invoices has the effect of recording their value into the program's database, allowing the financial totals to be updated.
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Daily Transactions from the AR menu. This will bring up the Daily Transactions window.
3 Click on the Post Invoices button in the toolbar of this window.
VIEW A LIST OF ALL LEDGERS
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Accounts Receivable from the AR menu. This will bring up the Accounts Receivable window.
All active patient ledgers are listed in this window.
AUTOMATICALLY BILL ALL ACCOUNTS
Note that in order to autobill correctly, the target ledger must be marked, Autobill and the target financial arrangement must also be marked Active billing.
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Accounts Receivable from the AR menu. This will bring up the Accounts Receivable window.
3 Click on the 
Autobill button at the top of the window.
AGE ACCOUNTS BY 30 DAYS
At the end of the month, aging the accounts will cause the amount owing in each ledger to be shifted to the next time period. A ledger with $60 owing the current month will have $60 owing in the 30-60 days field after aging accounts.
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Accounts Receivable from the AR menu. This will bring up the Accounts Receivable window.
3 Click on the 
Age Accounts button in the toolbar.
CHARGE INTEREST TO PATIENT LEDGERS
This will enter interest charges into all ledgers based on the amount owed.
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Accounts Receivable from the AR menu. This will bring up the Accounts Receivable window.
3 Click on the 
Interest button in the toolbar. This will present a dialog box asking for which periods to charge interest for.
4 Choosing a period will charge interest only for funds that were owing during that period. To charge interest for all periods, leave this option set to All.
5 Click OK in the dialog box to begin charging interest.
DISPLAY A LIST OF ACTIVE ORTHODONTIC FINANCIAL PLANS
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Active Ortho Financial Plans from the AR menu. This will bring up the Active Orthodontic Financial Plans window.
DISPLAY A LIST OF ACTIVE FINANCIAL ARRANGEMENTS
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Active Financial Arrangements from the AR menu. This will bring up the Active Financial Plans window.
PRODUCE A REPORT OF TRANSACTIONS
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Reports (Extended) to display a list of all financial transactions between patients and the office.
PRODUCE A REPORT OF INVOICES
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Invoices from the Reports (Month) sub- menu.
This presents you with a dialog asking for two dates to limit the report to.
3 Enter two dates and hit OK.
This brings up the Invoices from date x to date y window, listing all invoices between those two dates.
PRODUCE A REPORT OF PROCEDURES
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Procedures from the Reports (Month) sub-menu.
This presents you with a dialog asking for two dates to limit the report to.
3 Enter two dates and hit OK.
This brings up the Procedures from date x to date y window, listing all procedures performed between those two dates.
PRODUCE A REPORT OF PAYMENTS
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Payments from the Reports (Month) sub- menu.
This presents you with a dialog asking for two dates to limit the report to.
3 Enter two dates and hit OK.
This brings up the Payments from date x to date y window, listing all payments received between those two dates.
PRODUCE A REPORT OF ADJUSTMENTS
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Adjustments from the Reports (Month) sub-menu.
This presents you with a dialog asking for two dates to limit the report to.
3 Enter two dates and hit OK.
This brings up the Adjustments from date x to date y window, listing all adjustments recorded between those two dates.
DISPLAY A LIST OF BANK ACCOUNTS USED
1 There are three different menus that will allow you access to account information. The AR, AP and Payroll menu items under the Administration menu all create menus in the menu bar.
2 From any of these menus, choose Link Accounts. This will present a list of all bank accounts that are relevant to the menu that you used. For example, the Payroll Link Accounts will display the wage expense account, while the Accounts Receivable will not.
OR
1 Choose Administration » GL. This should create the GL menu in the menu bar.
2 Choose Chart of Accounts from the GL menu.
EDIT THE BANK ACCOUNTS USED (NOT GENERAL LEDGER)
1 Choose Administration » AR. This should create the AR menu in the menu bar.
OR
Choose Administration » AP. This should create the AP menu in the menu bar.
OR
Choose Administration » Payroll. This should create the Payroll menu in the menu bar.
2 Choose Link Accounts from whichever menu you chose. This brings up the Link Accounts window.
3 Click the button in the toolbar.
4 Modify the information as required.
5 Click in the toolbar to save your changes.
CHANGE THE INTEREST RATE
1 Choose Administration » AR. This should create the AR menu in the menu bar.
2 Choose Interest from the AR menu. This brings up the Interest window.
3 Click on the button in the toolbar of this window.
4 Enter the new interest rate.
5 Click in the toolbar to save your changes.
