| HOW DO I...? |
|
WORKING WITH DISBURSEMENTS
|
DISPLAY A LIST OF CHEQUES TO PRINT
1 From the Administration menu, select Disbursements. This should bring up the Disbursements menu in the menu bar.
2 From the Disbursements menu, select Cheques To Print.
This will bring up a window consisting of a list of the various cheques to print. To print them, select the ones that are to be printed from the list and choose a print option from the Print Cheques menu on the bottom right corner of the Cheques To Print window.
ENTER A CHEQUE MANUALLY
While payroll cheques are entered in another part of the program (see Administration » Staff » Employees), you can enter other cheques manually. Note that the procedure differs in step 4 if you are entering a recurring cheque.
1 From the Administration menu, select Disbursements. This should bring up the Disbursements menu in the menu bar.
2 From the Disbursements menu, select Cheque Entry. This will bring up the GL Cheques window.
3 Click 
in the toolbar of this window.
4 If the cheque is a recurring cheque, activate the Recurring box in the bottom right portion of the cheque entry window.
5 Enter all the information into the appropriate fields.
6 Click on the Post Cheque button to enter the cheque.
DISPLAY A LIST OF ALL CHEQUES
1 From the Administration menu, select Disbursements. This should bring up the Disbursements menu in the menu bar.
2 From the Disbursements menu, select Cheque Journal. This will display a dialog asking for two dates to restrict the list to.
3 Enter the dates.
4 This will bring you to the Cheque Journal window. This is a list of all cheques, printed or not.
REVERSE A CHEQUE
To reverse a cheque, first you must bring it up in a list, then select it for editing. Once in the cheque editing window, the function to reverse a cheque is at your fingertips.
1 From the Administration menu, select Disbursements. This should bring up the Disbursements menu in the menu bar.
2 From the Disbursements menu, select Cheque Journal. This will display a dialog asking for two dates to restrict the list to.
3 Enter the dates, making sure that the date of the target falls between them.
4 This will bring you to the Cheque Journal window.
5 Double-click on your cheque in this window. This will bring up the cheque editing window.
6 Click on the Reverse Cheque Entry button in the toolbar.
ENTER A TEMPLATE FOR A FREQUENTLY USED CHEQUE
1 From the Administration menu, select Disbursements. This should bring up the Disbursements menu in the menu bar.
2 From the Disbursements menu, select Recurring Cheques. This will display a list of all recurring cheques entered.
3 To create a new recurring cheque, click on the Modify button. This will bring up the Recurring Cheques editing window.
4 Click in the toolbar of this window.
5 Enter the appropriate information.
6 Click 
to save the cheque for future reference.
DELETE A RECURRING CHEQUE ENTRY
1 From the Administration menu, select Disbursements. This should bring up the Disbursements menu in the menu bar.
2 From the Disbursements menu, select Recurring Cheques. This will display a list of all recurring cheques entered.
3 Select the cheque to delete and click on the Modify button. This will bring up the Recurring Cheques editing window.
4 Click 
in the toolbar of this window.
ENTER A WAGE ENTRY FOR AN EMPLOYEE
1 In the Employee Information window, use the Previous or Next arrows to scroll to the appropriate employee record.
2 Click on the Wage Entry button.
3 This will bring up the Wage Entry window. Note that the top fields (employee name, SIN number, wage number and date) are automatically entered.
4 Enter the dates of the pay period that the payment is for.
5 Activate the Check option if this payment is by cheque. This will record a cheque into the program's database of cheques.
6 Activate the Overtime option if the pay is for overtime work. The program will then calculate the pay based on overtime rates.
7 Enter the hours worked if the employee is being paid hourly.
The gross pay, tax and deductions are calculated automatically, and the net pay is displayed.
8 Click the Post button to post this payment into the employee's record.
